Faith Public Library Board Meeting Minutes May 18, 2020 Vice Chairperson Ulrich brought the Faith Public Board Meeting via Telephone Conference due to Covid-19 to order at 6:03pm on May 18, 2020. Trustees present: Amy Ulrich, Lynn Halligan, Katrina Collins and Verneen Frei. Trustee Absent: Cathy Smith, Deanna Fischbach and Glen Haines. Advisory Board Members Present: Tammy Sletten Advisory Board Member Absent: Share Haines . Library Staff Present: Heather Van Der Linden and Kathy Schuchhardt. Halligan made a motion to approve the agenda. Frei seconded. Roll Call Vote: Halligan: Aye, Collins: Aye and Verneen Frei: Aye. Motion carried. Collins made a motion to approve the April 20, 2020 meeting minutes with no changes. Halligan seconded. Roll Call Vote: Halligan: Aye, Collins: Aye and Verneen Frei: Aye. Motion carried. One visitor present. Library Report: Van Der Linden gave the library report, stating that we are still working through the concession window and doing the best we can with the limitations due to Covid-19. Story Hour Report: Van Der Linden gave the story hour report, stating that she read her last “story hour” book online on May 13th as this would have been our last day and looks forward to starting up again in the fall. Financial Report: Van Der Linden gave the financial report. Reporting that the city budget currently is $13.232.92, which is 33.84% used. Van Der Linden shared the Meade County Budget table reporting that the current balance is $5,956.43. Van Der Linden reported the checking account balance, which has the Meade County funds included, is $7,576.50 and that the savings balance is $877.85. Van Der Linden shared the Summer Reading Budget table with a balance of $982.24 and of that $400 will be used for performers if they are able to due to Covid-19. There were no bills. Unfinished Business: OCI: Van Der Linden reported that they are in the process of digitizing yearbooks for years 1990 - 2010. Summer Reading: Van Der Linden reported that Summer Reading will be June 9th - July 16th and will be Tuesday and Thursday starting at 9:30am. Van Der Linden stated that until able to meet in large groups will have Summer Reading on a virtual platform, and will be using a youtube channel. If large groups approved before summer reading ends, will move to meeting in person. Parking: Van Der Linden stated that the parking condition/resolution had been motioned to table until the May meeting. School Representative Trustee Halligan stated that parking has not been discussed yet at their meetings but will bring to attention at their next meeting. No other old business. New Business: Upcoming Events: Van Der Linden shared that Jodene Shaw is scheduled to come on June 8th for a feather mixed media art class and that her classes are generally left than the recommended 10 people by the CDC and if Shaw is willing to come would like to encourage this class to be held. Van Der Linden stated that the One Book South Dakota is here and we will be reading “Unfollow” by Megan Phelps-Roper with a scholar to lead our book discussion on June 23rd, if large groups are not recommended then will be having over virtual platform. Advisory Board: Van Der Linden stated that we have one opening but two people very interested in wanting to be on the board and had done much research and there are no rules on the number of advisory board members and would suggest adding both parties; Cally Garrigan and Kirsten Maxwell. Halligan made a motion to nominate Cally Garrigan and Kirsten Maxwell to the Advisory Board. Frei seconded. Halligan made a motion to cease nominations. Roll Call Vote: Halligan: Aye, Collins: Aye and Verneen Frei: Aye. Motion carried. Summer Hours: Van Der Linden shared her thoughts on what the summer hours should be, saying she would prefer to have the hours the same all year at Monday - Thursday, 8am - 6pm. Van Der Linden shared the summer hours set last year were 9am-1pm and then 2pm-6pm and that this was difficult for staff not being able to communicate in person as needed. Van Der Linden stated that if wanted to keep the same number of hours as last summer that he would prefer Monday - Thursday, 9am - 5pm. Van Der Linden also stated that may need to discuss how we are open, if able to start opening things more with the current Covid-19 limitations. After much discussion on different ways that can be open. Halligan made a motion to set the summer hours as Monday - Thursday, 9am-5pm with having the doors open to walk in traffic to all ages, with putting away Makerspace items for now and to keep the concession window open for those who wish to use it, allowing no more that 10 patrons inside at one time. Frie seconded. Roll Call Vote: Halligan: Aye, Collins: Aye and Verneen Frei: Aye. Motion carried. Technology Plan: Van Der Linden stated there is a grant currently available through the CARES ACT for technology items and one piece being required is a Technology Plan, something that the library should probably have on file anyway. Van Der Linden presented and shared her Technology Plan. Halligan made a motion to approve the technology plan presented. Collins seconded. Roll Call Vote: Halligan: Aye, Collins: Aye and Verneen Frei: Aye. Motion carried. Next meeting will be June 15, 2020 at 6:00pm. Collins made a motion to adjourn the meeting at 7:02pm. Halilgan seconded. Meeting minutes submitted by Heather Van Der Linden, Faith Public/School Library Supervisor